Teva Pharmaceuticals USA, Inc.

Sr Project Coordinator, Global Clinical Services, Gx R&D

Location US-NJ-Parsippany
Requisition #
# Positions
Experience (Years)
Administrative/Clerical - Administrative


Position Summary:  The Sr Project Coordinator, Global Clinical Services, will be responsible for having ownership of the data that support interactions with Finance on a regular basis, including addressing daily queries from the business and Finance in which Enterprise Resource Planning (ERP) system to charge R&D goods and services;  assessing the percentage of monthly accruals for R&D goods and services for outstanding purchase orders; addressing the cross charges to other Teva sites for R&D goods and services in local ERP systems by providing supportive documentation; obtaining necessary cost accounting codes from Global Finance representative(s) who are responsible for the local site.


The incumbent will be responsible for ensuring the financial documents are appropriately managed, and documented within the scope of services for contracts and consulting agreements, Reference Listed Drug Procurement and ancillary supplies. Working with global organization colleagues, the incumbent will help to facilitate ensuring meeting financial goals and objectives for designated regions. The incumbent will communicate directly with organizational R&D groups, Contract Research Organizations, suppliers, and other organizational departments and service providers/vendors.  Also, will be responsible for ensuring that rules are followed which are consistent with local, state, and federal regulatory agency requirements.


Essential Duties & Responsibilities                                                                                                                  


  • Responsible for entering purchase requisitions into the correct corresponding ERP system(s) ensuring that necessary supportive documentation is provided for services, Reference Listed Drug (RLD) Procurement and ancillary supplies. Provides regular updates for requisitions pending in the ERP system(s).  Communicates with necessary stake holders when requisitions are pending after predetermined timeframe.
  • Ensures that the documents received from and processed from vendors are kept in predetermined location and confirms approval of funds for vendors to be paid. Maintains accurate and up-to-date records and tracks costs of Purchase Requisitions and Orders, obtains the necessary approval for invoices, follow-up on payments, and provides regular updates to suppliers/vendors for payments.
  • Collaborates with Procurement to resolve Purchase Order discrepancies, Accounts Payable to resolve invoice discrepancies, and Receiving teams at various sites to ensure receipt into ERP systems so invoices can be paid.
  • Expedites Pre-Payments and obtains necessary approvals while tracking the necessary steps to provide update to vendor when checks issued, ACH or wire transfers are made, track necessary steps to document the accrual of such costs, ensures that once inventory is delivered, that invoices are provided for RLD to close out the PO.
  • Responsible for addressing monthly accruals with necessary stake holders globally on a monthly basis. Provides report to Finance to support such accruals at specified monthly timeframes.
  • Interacts with and obtains data from suppliers to ensure that the necessary variables are entered into corresponding ERP system for vendor master data; sends original documentation and necessary revisions to the corresponding ERP system. Ensures the maintenance of a current list of all vendors supplier #s are kept in a central location.
  • Receives training and provides backup support for other team members for RLD procurement.
  • Stays current with recent practices and trends in the generic pharmaceutical industries and regulatory policies.
  • Supports and facilitates communication between cross-functional team members and outside business partners world-wide.


Position Requirements

Education Required:

HS Diploma or GED required

Education Preferred

Bachelors degree preferred

Experience Required:

5+ years related experience in the pharmaceutical industry

Experienced with planning and tracking practices, principles, tools and techniques

Experience Preferred:

Accounting, Finance, or Procurement experience preferred

Specialized or Technical Knowledge Licenses, Certifications needed:

Proficiency with MS Office

Familiarity with financial/ERP systems

Functional Knowledge:

Ability to effectively manage multiple projects, duties and assignments

Strong organizational, problem solving and interpersonal skills

Excellent oral and written communication skills

Ability to identify problems, and seek support to help resolve problems of diverse scope with supervision and exercise judgment within the framework of corporate-defined practices/policies in recommending appropriate actions



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